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Almost everyone who has a computer and Internet access has an email account whether it is at home or at work. And I'm sure you have seen those emails come in from other people with the fancy backgrounds or font colors etc. Many email programs allow you to customize the way your emails are displayed in regards to fonts, colors and backgrounds.
If you are an Outlook user then you can your own style to your outgoing email messages with just a few clicks. These steps may vary depending on your version of Outlook but you should be able to figure out from these instructions.
The first step is to open Outlook and go to the Tools menu and click Options. Then go to the Mail Format tab and click on the Stationary and Fonts button and then the Personal Stationary tab.
Now here is where you can start customizing your settings.
If you click on the Theme button you will be presented with quite a few custom themes you can apply to your email. You can scroll down the list to see examples of the themes by name until you find one you like.
You can toggle theme features on and off such as using vivid colors, active graphics and a background image by checking or unchecking the appropriate box. Vivid colors increases the range of colors used in your theme. Active graphics determines what graphics are shown in the theme. Background image will remove the background image from the theme but not the background color.
You will also notice that some of the options are labeled Stationary. These are just background images with no extra text or graphics effects. Think of them kind of like a desktop wallpaper image but only for your email message.
Once you choose your theme then you will click on OK and return to the Personal Stationary tab. You will notice that under the Theme button there is a font section that may say use theme's font. This option can be changed to use my font when replying or forwarding messages or always use my fonts depending on your preference. Depending on which option you choose will activate the other Font buttons under New mail messages and Replying or forwarding messages so you can customize the fonts in regards to typestyle and colors.
Once you are satisfied with your choices for your theme and fonts you can click the OK button and start sending emails with your new themes.
I’m a big fan of many applications offering a Dark Mode and I’ve also switched my Office theme to Black.
This works well but the Reading Pane in Outlook remains white and creates a very bright contrast with the Black theme.
I read that there should be a Sun/Moon option somewhere to toggle the Reading Pane dark too but I can’t seem to find it anywhere.
How do I turn the Reading Pane dark as well with the Black Theme enabled in Outlook?
The ability to turn the Reading Pane dark in Outlook has a couple of requirements.
Only when you fulfill all requirements will you be able to turn the Reading Pane dark in Outlook when you have selected the Black theme.
By default, with the Black theme selected, the Reading Pane will show with a dark background and you’re able to toggle it between dark and white with the Switch Background command (Sun/Moon button) left from the Reply, Reply All and Forward commands.
The Sun/Moon button toggles between a white and dark Reading Pane in the Black Theme.
Requirement 1: Only in Microsoft 365 Version 2001 and up
The new Black Theme with support for a dark Reading Pane with the ability to toggle between light and dark (Sun/Moon button) got first introduced in Version 2001.
To check your version use;
- File-> Office Account-> the version number is shown in the About Outlook section.
Make sure your Office installation is up-to-date.
Requirement 2: Only in the Black theme
Dark Reading Pane support really only applies to the Black Theme.
I personally think that it would also work and look nice in the Dark Gray Theme, but unfortunately that isn’t an option.
To check which Office Theme you have selected use;
- File-> Office Account-> Office Theme
Verify that you have the Black Theme selected and not Dark Gray.
Requirement 3: Not in Office 2016 and Office 2019
Even though you might be running a version way beyond Version 2001, when you have an Office 2016 or Office 2019 license, the dark Reading Pane will not be available to you in the Black theme (in fact: Outlook 2016 only has the Dark Grey theme and not a Black theme).
The dark Reading Pane option requires you to use Outlook as part of a Microsoft 365 subscription.
To check your Office license information use;
- File-> Office Account-> section: Product Information (top right)
Change Microsoft Outlook Theme Macbook
Outlook as part of a Microsoft 365 subscription.
Requirement 4: Make sure Dark Reading Pane support isn’t disabled
When you comply with all the requirements above but still have a white Reading Pane, it’s very likely that the option for the dark Reading Pane has been turned off.
Microsoft Outlook For Mac Change Theme
To turn it back on use;
- File-> Options-> General-> section: Personalize your copy of Microsoft Office-> disable: Never change the message background color
Do not select the highlighted option or you’ll turn off Dark Reading Pane support.